VISUAL PLANNING 5.3 DOCUMENTATION

WEBCALENDAR PUBLICATION

INTRODUCTION

This document is the reference manual with a description of the installation and functionality of the WEBCALENDAR PUBLICATION module for VISUAL PLANNING .

Reading some chapters in this manual assumes you have a good knowledge of VISUAL PLANNING :

Refer if necessary to the use or administration VISUAL PLANNING manual. .

WEBCALENDAR PUBLICATION module is optional. If this option is not subscribed, the corresponding menus are not apparent in VISUAL PLANNING.

SUBJECT

WEBCALENDAR PUBLICATION is a complementary application that broadcast in live and securely a list of events:

  • For each resource : the case of an individual datebook.
  • For a set of resources : the case of a team datebook.

The module provides an URL access to a *.ICS file.

The standard use for the *.ICS files is the standard ICalendar V2.

To simplify reading, we will refer later in this document, “Appointment” each ICAL entity referred.

TECHNICAL REQUIREMENTS

WEBCALENDAR PUBLICATION module has been developed and validated for :

  • VISUAL PLANNING ENTERPRISE, version 5.0 (build 110228 and next).
  • WEBCALENDAR, version 2 or higher

INSTALLATION

The installation of this module requires a license number.

To obtain the license number for the WEBCALENDAR PUBLICATION module, contact the sales department :

The module must be installed :

  • from the ADMIN CENTER application, menu Modules
  • and a Right click on ICAL > Register license

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SETTINGS

Each broadcast address is depending to only one dimension.

The setting consists in defining contexts of publication to be brodcasted.

Create a publication context

In the menu Settings > Block Configuration > Click on Web Calendars

The following windows appears:

Where you Right click on Web Calendars > Create a Web Calendar > choose the dimension

The right part of the window is then activated:

Define the characteristics of the context, and then validate by clicking on the button OK.

The following characteristics are to be filled :

Name

It is the name of the context.

Description

It is an optional description of the context.

History

It concerns the date, the hour of the last modification of the context, and the login of the user who made this modification.

This property is automatically updated.

Activated

Simply check or uncheck the box to unable or disable the context.

A schedule for each ressource

This box allows you to :

  • If checked, use one URL for each resource of the filter. (cf. see below)
  • If unchecked, use one URL for all resources of the filter. (cf. see below)

Categories

Choose among the headings and other attributes of events, or those that define the category of Appointment.

Content

Choose among the headings and other attributes of events, or those that define the content of Appointment.

Location

Choose among the headings and other attributes of events, or those that define the location of the appointment.

Meeting manager

Choose among the headings and other attributes of events, or those that define the Meeting manager of the appointment.

Guests

Choose among the headings and other attributes of events, or those that define the guests of the appointment.

Subject

Choose among the headings and other attributes of events, or those that define the subject of the appointment.

Events filter

This filter defines the events that will be broadcasted as appointments.

You can:

  • select an existing filter,
  • or create a Customized filter for the context. You must previously select the customized mention, then click on the button

The visible appointments in the *.ICS file reflect events visible by the two filters (events and resources).

Ressources filter

This filter defines the resources on which the context applies.

You can:

  • select an existing filter,
  • or create a Customized filter for the context. You must previously select the customized mention, then click on the button

The visible appointments in the *.ICS file reflect events visible by the two filters (events and resources).

Intersect the period

The period defines the events that the context of publication applies (cf. Time Period)

Modify a publication context

In the menu Settings > Block Configuration > Click on Web Calendars

In the appearing window, Click on the selected context

The right part is then activated, just change the settings of the context (cf. Create a publication)

Duplicate a publication context

In the menu Settings > Block Configuration > Click on Web Calendars

In the appearing window, then Right Click on the selected context > Duplicate.

The right part is then activated, just change the settings of the context (cf. Create a publication)

Delete a publication context

To remove a context, Right click on the context > Delete.

The following message appears:

Click on :

  • Yes to confirm the deletion
  • No to cancel

USE

Display URL

To view the broadcast URL, you must Right click on the context > Display URL

Two cases are possible according to the box A shedule for each ressource is checked or not :

  • one URL for all resources

  • one URL per each resource

In both cases, it is possible to copy and paste URLs to broadcast them to users.

Calendar readers

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