Project Management Software That Gives You Control From
Day One
Centralize your data, manage projects in real time, and make decisions backed by real numbers
- Real-time project scheduling
- Optimized resource management
- Simplified cross-team collaboration
active users
%
satisfaction rate
%
average productivity gain
years of expertise
Features
Everything a Project Manager Needs to Run Tight Projects
From initial planning to final reporting, Visual Planning covers the full project lifecycle.
Interactive Gantt Scheduling
Build project schedules with drag-and-drop, define milestones, set task dependencies, and calculate the critical path in a few clicks.
Resource Management
Visualize every team member's workload, anticipate overloads, and rebalance assignments in real time before conflicts become incidents.
KPI Dashboards
Track budget, deadlines, and progress from one screen. Automatic alerts when a project starts drifting from its baseline.
ERP and Business System Integration
Connect Visual Planning to your ERP, CRM, MS Project, or time tracking tools. Open REST API available.
Project Portfolio Management
Manage dozens of concurrent projects. Prioritize, arbitrate, and communicate to leadership with one automated report.
Mobile and Collaborative Access
Every team member accesses the tasks relevant to their role. Instant updates, targeted notifications.
Project Schedule
See Every Project at a Glance
Visual Planning's Gantt chart is built for demanding project managers — drag-and-drop scheduling, dependencies, milestones, and baseline comparison in one view.
- Task, subtask, and work package planning
- Automatic critical path calculation (CPM)
- Finish-to-start and start-to-start dependency management
- Planned vs. actual schedule comparison in one click
- PDF export and stakeholder sharing
Resource Management
No More Overloaded or Underutilized Resources
Visualize your entire team's workload. Anticipate resource conflicts before they become project incidents.
- Global workload view by team member and department
- Automatic overload alerts when utilization exceeds 100%
- Fast drag-and-drop reassignment
- Time off, absence, and unavailability management
- Forward-looking capacity report covering 3 to 12 months
Project lifecycle
Intuitive End-to-End Project Lifecycle Management
One unified view from project initiation to closeout. Visual Planning tracks every phase, every deliverable, and every decision in one place.
- Unified view across all phases: initiation, planning, execution, closeout
- Real-time deliverable and milestone tracking
- Complete modification and decision history
- Customizable dashboards by role: project manager, executive, team member
- Risk management and corrective action planning
Flexibility & unexpected changes
Respond Fast When Things Change
React quickly to unexpected changes. Simulate the impact before committing and reassign resources with precision.
- Available resource search by skill in one click
- Impact simulation before any reassignment decision
- Automatic replacement suggestions when team members are unavailable
- Filters by location, team, and skill level
- Instant notifications to affected team members
Real-time optimization
Real-Time Workload Optimization
Visual Planning's performance indicators let you monitor KPIs in real time — with particular focus on capacity plans and resource utilization across every active project.
- Real-time KPI dashboard: deadlines, budget, workload
- Earned Value Management (EVM) progress indicator
- Configurable threshold alerts: budget overrun, critical delay
- Automated weekly report sent to stakeholders
- 6 to 24-month trend history to anticipate project drift
Centralization & Integrations
Connected to Every Tool. Centralized in One Place.
Visual Planning connects to your existing business systems so project data flows automatically — no duplicate entry, no manual reconciliation.
- Native connectors for SAP, Microsoft Project, Sage, and Salesforce
- Bidirectional sync with Outlook and Microsoft Teams
- Excel and CSV import and export without data loss
- Open REST API for custom integrations
- SSO authentication: SAML, LDAP, and Azure AD
Built for Every Role on the Project Team
A tool designed for every stakeholder in the project, from the project manager to the field team,
including service providers and management.
For the Project Manager
Stay in control from kickoff to closeout.
For the Project Team
Collaborate without the friction
For the Project Manager
Stay in control from kickoff to closeout.
Single lifecycle view
Plan and track every project phase in one place
Instant workload tracking
Track workload and resource utilization in real time.
Advanced user permissions
Set detailed user permissions for collaborative calendars shared by large numbers of users.
Total centralization
Centralize all information relevant to project tracking: resources, milestones, constraints, documents, etc.
Agile disruption management
Handle unexpected situations with ease and quickly reassign your resources based on their availability, skills, location, and workload.
Real-time Gantt
View project progress in real time on an interactive Gantt chart.
Cost control
Track each of your events to better manage your costs and time spent.
For the Project Team
Collaborate without the friction
Simplified time tracking
Enter the time spent and the progress of tasks using the online management software.
Customizable views
Work with the views that suit you best: schedule, Gantt chart, calendar, Kanban…
Full mobility
Access your data on the go (smartphone and tablet)
Extended collaboration
Collaborate with other logged-in users (consultants, service providers, accounting department) and share your perspective on projects.
Real-time notifications
Instantly track the changes made by the planner to each project.
Full integration
Integrate your project tracking with your existing tools: email, calendars, RSS feeds, interfaces with your IT systems, etc.
Flexible export
Export your projects, tasks, hours worked, workload planning, and more to your management tools.
Manage Your Projects on the Go
Access project data from smartphone or tablet. VPGo, Visual Planning's mobile app, keeps you connected to your teams and projects wherever you are.
VPGo Mobile App
Access projects, schedules, and team updates from any device.
Offline Mode
View schedules without an internet connection.
Automatic Sync
Data syncs the moment you reconnect.
Geolocation
GPS tracking for field interventions and site-based project activities.
VPPilot AI Assistant
Find information in your schedule instantly using conversational search.
Getting Started Is Fast
Personalized Setup
A dedicated consultant configures Visual Planning to your project structure, workflows, and organization.
Team Training
Admin and end-user training included. Your project managers and team members are productive from day one.
Expert Support
Reduce errors, eliminate manual tasks, and optimize your resources. Time savings from the first week of use.
Case study
Built for Every Industry
Visual Planning is deployed in 800+ organizations, from small businesses to large industrial groups.
Construction and Civil Engineering
Job site scheduling, trade crew management, and field disruption handling.
IT and Software Development
IT project management, sprint planning, and agile team coordination.
Healthcare and Social Services
Workforce scheduling, rotation management, and transformation project planning.
Manufacturing and Production
Production scheduling, maintenance management, and planned shutdown coordination.
Energy and Utilities
Field intervention planning, technical team management, and maintenance operations.
Field Services
Route scheduling, technician assignment, and field intervention tracking.
Aerospace and Defense
Complex program management, critical resource scheduling, and operations coordination.
Government and Public Sector
Staff scheduling, service management, and public sector project tracking.
Your industry not listed?
Every project is unique. Let us talk about your specific needs.
Additional Information
Everything You Need to Simplify Project Management
Customizable and flexible, the Visual Planning project management software is a solution that will help you optimize resource management and team coordination
Personalized Platform Configuration
Our team works with you to define the features and configuration that fit your workflows, your industry, and your project types. We handle setup, data integration, and every key milestone of your implementation.
Team Onboarding and Training
Experienced trainers guide your team through the platform's core features using real examples from your daily operations. Admin and end-user training included in every deployment.
Custom Views and Reports for Every User
Every project has its own methodology — Waterfall, Scrum, Lean, or hybrid. Each user gets the views and reports that fit their role: Gantt, agenda, Kanban, dashboard, and statistical reporting.
Technical Support That Stays Close to Your Users
Dedicated technical support is available whenever your team has a question or encounters an issue. Fast, effective responses — not ticket queues.
Trusted By
Secure data hosting
GDPR compliant
Certified data centers
48-hour deployment
Guided onboarding included
5-day expert support
A dedicated team that understands your business and your challenges
ROI in 3 months
Average 35% time savings within 3 months
Project Management Software
Frequently Asked Questions
Is Visual Planning suitable for small teams or only large enterprises?
Visual Planning scales with any organization. For small businesses: fast setup, intuitive interface, immediate visibility gains. For large enterprises: multi-project management, portfolio oversight, and coordination across hundreds of resources. The platform grows with your needs without adding unnecessary complexity.
Can Visual Planning connect to our ERP or Microsoft Project?
Yes. Visual Planning has native connectors for SAP, Microsoft Project, Sage, and Salesforce. It syncs bidirectionally with Outlook and Microsoft Teams, and connects to any other tool via open REST API with no data loss.
Is Visual Planning available as SaaS or only on-premise?
Both. Visual Planning is available in SaaS and on-premise deployment models. The right option depends on your IT environment, security requirements, and data residency needs. Both models are fully supported with the same feature set.
How does Visual Planning help prevent project delays?
Visual Planning detects schedule risks automatically. Overloaded resources, missed milestones, and budget variances surface as alerts before they become delivery failures.
Managers simulate reassignment options and adjust the schedule before the delay impacts stakeholders.
Is there a free trial available?
Yes. Visual Planning offers a 20-day free trial. A dedicated consultant guides your setup so you evaluate the platform against your real projects — not a generic sandbox.
What ROI can we expect from Visual Planning?
Most organizations see measurable results within the first few weeks. Average outcomes include 35% productivity gains, 30% reduction in scheduling time, and 25% fewer resource conflicts. A dedicated consultant works with you to define the KPIs that matter for your operation.
Your Projects Deserve Better Than Spreadsheets and Status Meetings.
Try Visual Planning free for 20 days and see how it simplifies project scheduling, resource management, and team coordination.