Fleet management software: optimize your resource management!
Organize, monitor and manage your equipment fleets (cars, construction equipment, IT equipment, rooms, etc.) with Visual Planning’s Fleet Management Software!
96% of our customers have observed time saving by using Visual Planning as their fleet management software!
Why Choose Visual Planning?
5000+ companies are using Visual Planning worldwilde to schedule more efficiently.
Visual Planning offers a comprehensive suite of features tailored specifically for fleet management. Our software excels in scheduling fleet resources, creating KPIs and personalized views for each user, gathering equipment information and providing fleet managers with detailed overviews of resource history, assignments, certifications, and availability. Along with the management of your fleet, our solution will help you monitoring and managing maintenance activities to check the level of wear of your fleet equipment and schedule repair tasks or renewal orders whenever needed.
Visual Planning integrates custom made workflows and scheduling processes to help reducing downtime and enhancing the efficiency of fleet operations. Whether you manage a small fleet or a large resources network, our software ensures optimal resource utilization and improves productivity to increase employee and customer satisfaction.
What is a Fleet Management Software?
A Fleet management software enables any company to effectively manage and monitor the utilization of its physical assets. Such software centralizes all information related to fleet resources, including detailed description of the asset, usage history, and associated business processes such as bookings, rentals, assignments, maintenances, and more.
By using Visual Planning as their fleet management software, hundreds of companies ensure that their resources are efficiently used and always ready for deployment. Visual Planning provides real-time tracking and reporting, allowing managers to gain valuable insights of their asset performance and utilization patterns. Managing and forecasting maintenance activities helps users in predicting and preventing breakdowns by scheduling periodic maintenances and inspections. This proactive approach not only extends the lifespan of the assets but also reduces unexpected downtime and repair costs.
Benefits of Fleet Management Software
Regardless of the nature of your fleet (vehicles, IT equipment, construction machinery, rooms…), Visual Planning provides you with a complete and versatile solution. Our mobile application, VPGO, Â allows users to access data from anywhere and at any time.
Optimize your costs
Thanks to customized dashboards and performance reports, you will have the ability to monitor the usage of each of your resources. Take advantage of this to track workload indicators, modify and/or adapt your operating strategy, reduce costs by allocating your resources based on their location, and much more!
Simplify your decision-making process
By coordinating your activity needs with your resource management, you will be able to identify and track the various characteristics of your fleet. This will allow you to gain better visibility into your operational management.
Along with the operational management of your fleet, users will be able to retrieve and access to administrative documentation related to the use of these resources: booking conditions, insurance contracts, asset details and much more.
Schedule your fleet’s maintenance
Control the management of your fleet by scheduling preventive maintenance and remaining agile in tracking breakdowns, accidents, and corrective maintenance. If your maintenance is already tracked in a dedicated tool, it is possible thanks to our API and built-in features to interface and retrieve all unavailability information between Visual Planning and your tool.
VPGO, the perfect mobile application for your Fleet Management
With VPGO, Visual Planning’s mobile application, benefit from a user-friendly and flexible app to plan and track your fleet operations wherever you are whether it’s from the field, at the office or if you work from home.
How it works?
Visual Planning teams follow distinct stages to create your personalized fleet management software. Explore them below:
1) Requirement Analysis
Gather and analyze the specific needs and objectives of your project to ensure that the software meets all your requirements.
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Along with the Visual Planning teams, you will review your requirements, such as the types of fleet you manage, your workflows, resource allocations, and, most important, your asset management approach. Each detail will be carefully documented to ensure a thorough mutual understanding.
2) Design and Configuration
Create a customized solution and configure the software based on the identified requirements and chosen fleet management processes.
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After the initial analysis, our consultants will proceed to the configuration of your Fleet Management Software according to your specific requirements. Whether your project demands standard features or custom development, the objective is to deploy your scheduling software within the agreed-upon timeframe, which involves rigorous testing to ensure optimal performances.
3) Testing and Validation
Conduct thorough testing to ensure that the software meets all your specified criteria and scheduling processes.
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Every scheduling software relies on human resources data. This includes employee skills, certifications, administrative documents (such as medical prescriptions and employment contracts), training program details, and performance KPIs.
4) Implementation
Deploy your Fleet Management Software and integrate it with existing systems, providing training and functional support to ensure a smooth implementation.
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Following data integration and feature configuration, your employee scheduling software will provide comprehensive information for managing your teams and their schedules. For instance, when planning activities, a filtering system will highlight the availability of your human resources, those with corresponding skills, those on leave or absent, and more.
5) Evaluation and Improvement
One of the main benefits of using Visual Planning is to continuously be able to monitor the software’s scheduling process, gather user feedback, and make necessary improvements to enhance its efficiency based on your business challenges.
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Visual Planning is designed to grow in line with your business needs, whether it is due to your company growth, the increase of your resources or the replacement of your actual fleet. Reach out your Visual Planning sales representative to explore options such as expanding features, adding more licenses, or integrating data with other software such as invoicing software. You can also request custom developments tailored to meet your specific requirements.
Fleet Management Software
No matter the complexity of your operations, the size, diversity of your fleet, or the quantity of resources you manage, Visual Planning is an intuitive and flexible software solution that will adapt and evolve according to each of your needs!
Plan your resource operations with your fleet management software.
Thanks to the various features available in Visual Planning, monitor and control all your fleet resources from bookings to maintenance activities. Track and manage asset assignment details using views such as “Calendar”, “Schedule”, “Map”, “Lists”, and more, to harness the full power of Visual Planning!
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When assigning your resources, real-time indicators in Visual Planning will alert you to take necessary actions such as allocation adjustments, scheduling periodical maintenance, repair, or bookings. The integrated user rights management feature and constraints will help preventing risks of errors like double booking or incorrect assignments. These rules, constraints, and indicators can be displayed through various ways: pop-up windows, notifications, flags via colour or icons changes, and more.
Centralize all information in your fleet management software.
Get access to asset details through our centralized platform: identification, technical specifications, usage history, booking details, and more.
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Customized fields for specifying each asset information can be configured to best suit the type of fleet you manage at a daily basis: vehicles, equipment, IT hardware, rooms, sites, etc. This information is instantly accessible regardless of location, time, or method of access: whether users are at the office, on a client site, or working from home.
Choose a fleet management software that adapts to each of your users’ needs!
Whether your assets are centralized in one location or spread across multiple sites your fleet management software created with Visual Planning will provide each user with relevant information based on their user rights permissions and roles!
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Therefore, your dashboards, indicators, and different views can be customized for each site, each category of asset, and each user. These simplified and centralized features provide several operational advantages allowing you to optimize your fleet management and gain productivity!
Define key performance indicators (KPIs) to monitor your fleet management software.
Whether you have one operating location or multiple sites, your fleet management software with Visual Planning allows you to create all the indicators and performance reports you need: workload indicators, generated revenue, downtime duration, renewal rates, and more.
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This will provide you with several KPI for managing operating costs and the depreciation of each of your resources. You will be able to plan each maintenance activities in advance, determine the associated costs, forecast fleet renewal actions, and much more!
What our users are saying
Frequently Asked Questions
How to choose the Best Fleet Management Software?
Choosing the right fleet management software requires a clear understanding of your requirements and needs:
- What are the essential features and which ones are optional?
- How many users will be utilizing the software?
- How many operational processes do you intend to integrate?
- Do you need integration with other software systems?
Answering these questions will help defining the strategic requirements for your next fleet management software. Additionally, specific needs may help you to easily shortlist and exclude specific software for various reasons. Many of our users opt for Visual Planning due to its robustness and customizable features, seeking a solution capable of managing several fleet data, offering real-time accessibility, and automating operational processes.
Who Benefits from a Fleet Management software?
Regardless of your fleet’s scale, whether it’s for small, medium-sized businesses (SMBs) or large corporations, implementing a fleet management software is essential. Each employee within your company may benefit from this type of tool.
When considering the advantages, your team will gain the capability to centralize various types of information related to fleet resources—such as vehicle details, maintenance records, usage history, and availability—thanks to seamless integration processes. For fleet managers and operations supervisors, access to comprehensive data on each asset is invaluable, covering details like vehicle specifications (including model and technical details), utilization metrics (mileage, fuel consumption), maintenance schedules, and performance metrics. Additionally, such software allows to schedule maintenance activities, ensuring that your asset are efficiently serviced and downtime is minimized.
Is there a difference between a fleet management software for automobiles and a fleet management software for IT material or any other type of asset?
Yes, of course! Beyond the fact that these are different types of equipment categories, there may be as well differences in the scheduling process to follow and the needed functionalities to efficiently manage your assets in your fleet management software. With Visual Planning, users have the flexibility to select the most relevant features and modules based on your core business and daily challenges: geolocation, incident management, maintenance tracking, equipment allocation, planning on maps or plans, and much more.
This customization allows you to tailor your fleet management solution based on your needs. For instance, when it comes to managing a fleet of vehicles, features like geolocation can optimize logistics and improve response times. Meanwhile, for IT asset management, functionalities such as equipment renewal, maintenance/repair requests, obsolescence tracking, …
By leveraging Visual Planning’s capabilities, you can streamline operations, enhance resource allocation, and achieve greater operational efficiency across different types of fleets or equipment, whether they are vehicles, IT assets, or other resources.