Workforce Scheduling Software
That Gives You Real Control Over Your Teams
Visual Planning helps HR teams and operations managers schedule staff, track availability, and manage their workforce without adding complexity to existing HR processes.
- Real-time team availability visibility
- Assignment and workload management
- Centralized absence and time-off tracking
- Skills, certifications, and compliance management
reduction in time spent scheduling
%
improvement in operational productivity
of absences and constraints centralized
Operational in 48 hours
Features
Everything You Need to Manage Your Workforce
Team Availability
See immediately who is available, absent, working remotely, or traveling — across every team and location.
Assignment Management
Plan assignments, activities, and workload distribution across your teams.
Absences and Time Off
Centralize vacation, PTO, sick leave, and unavailability in one shared schedule.
Skills and Certifications
Track certifications, training completions, required credentials, and skills development.
HR Dashboards
Analyze workload, capacity, and team availability from one consolidated view.
HRIS and ERP Integration
Connect Visual Planning to your HR software, payroll systems, and ERP.
Team Overview
See Every Available Resource at a Glance
Visual Planning's scheduling view centralizes team members, departments, and activities in one visual interface. You identify immediately:
- Available staff across every team and location
- Absences and unavailability by person and period
- Overloaded teams before the situation impacts operations
- Coverage gaps and replacement needs
- Periods of operational tension across the organization
Visual Planning helps HR and operations teams coordinate assignments more effectively and prevent scheduling conflicts across departments and sites.
Assignment and Schedule Management
Coordinate Teams and Assignments More Effectively
Workforce resources are often distributed across multiple departments, branches, and activities. Visual Planning lets HR managers and team leads plan and coordinate assignments in a shared schedule accessible to everyone who needs it.
- Assignment by team, mission, or activity type
- Workload distribution across staff and departments
- Coverage and replacement management
- Consolidated availability view across the organization
- Fast reorganization when priorities or conditions change
Managers get an immediate clear view of availability and can adjust schedules in seconds with drag-and-drop.
Absences, Leave, & Remote Work
Simplify Absence and Availability Tracking
Vacation, PTO, remote work, sick leave, travel. Workforce compliance obligations require precise tracking to guarantee operational continuity. Visual Planning centralizes this information so HR teams can anticipate absences and simplify work organization.
- Vacation and absence management
- Remote work tracking and scheduling
- Request validation workflows
- Availability history by employee and period
- Team synchronization across departments and sites
Time entry, travel tracking, and hours worked also simplify payroll preparation and activity reporting.
Skills, Authorizations & Compliance
Track Skills, Certifications, and Compliance Obligations
Visual Planning helps HR managers track skills and anticipate training needs. Centralize certifications, required credentials, performance reviews, and professional development in one environment.
- Skills and competency management
- Certification and credential tracking with expiration alerts
- Training planning and scheduling
- Performance review history
- Compliance documentation centralized by employee
Dashboards & Decision Support
Make better HR decisions
Visual Planning gives HR managers and team leads consolidated dashboards and real-time indicators to make better workforce decisions. Track workload, availability, absence patterns, and hiring needs — and act before pressure builds.
- Team utilization rates by department and period
- Workload and capacity view across the organization
- Availability by department and site
- Absence and unavailability tracking
- Hiring need anticipation based on real capacity data
iNTegrations
Connects to Your HR Tech Stack
Visual Planning integrates with the HR and business systems already deployed in your organization. Connect to your payroll software, ERP, HRIS, time tracking tools, and business applications to keep information flowing automatically.
- Payroll software integration
- ERP and business system connectivity
- HRIS synchronization
- SQL database connection
- REST API and web services
Built for HR Teams and Employees
For HR Managers
For Employees
Visual Planning helps HR teams manage work organization, skills, and availability in one centralized environment.
Activity and workload planning
Define and distribute activities for each team member with personalized schedules
Remote work, PTO, and time-off management
Centralize remote work policies, vacation, and availability in one shared schedule.
Personnel administration
Manage employment contracts, medical clearances, annual reviews, amendments, and administrative documents
Access and user permissions
Define precise access rights and visibility levels by user profile or external contractor
Time and absence tracking
Monitor working hours, breaks, overtime, and absences to simplify HR compliance and payroll preparation
Skills and training management
Track certifications, credentials, training requests, and skills development by employee
Centralized employee records
Access employee files with your own HR filters and indicators
Workforce need anticipation
Analyze team performance, workload, and capacity to plan ahead for hiring and resource needs
Teams can easily access their schedules, log their activities, and collaborate in real time via the web or mobile devices.
Task Tracking & Progress
Track the progress of your tasks using the check-in, Kanban, and drag-and-drop features.
Remote access to schedules
View schedules on VPPortal and the VPGo mobile app, even when you're on the go.
Communication & Information Sharing
Share important information via notifications, emails, text messages, or calendar synchronization.
Time and Activity Report
Please enter your hours worked, overtime, and activities to facilitate HR tracking and payroll processing.
Customized schedule
Customize the schedule views to match your schedule, activities, and work organization.
Managing Remote Work & Travel
Easily indicate your status—whether you're in the office, working remotely, traveling, or unavailable—via the web or mobile app.
Case Study
Built for Every Type of Organization and Team
Visual Planning adapts to any workforce scheduling reality — from 20 staff members to hundreds of resources distributed across multiple sites.
General Workforce Scheduling
Schedule teams based on activities, availability, and operational constraints.
Manufacturing and Production
Coordinate field crews, shift rotations, and production staffing needs.
IT Services and Consulting Firms
Track consultant assignments, skills, and availability across client engagements.
Healthcare and Social Services
PSchedule clinical teams, manage coverage, and track regulatory compliance requirements.
Government and Public Sector
Centralize department schedules and improve cross-team coordination.
Multi-Site Organizations
Manage resources distributed across multiple branches, facilities, and operational centers.
Make better HR decisions
View availability, balance workloads, and coordinate your teams in real time with Visual Planning.
Mobile Access for Managers and Employees
Access HR information directly from smartphone or tablet. Teams view their schedules, declare availability, and track activities in real time — even without a network connection.
Schedule Access
Quickly view activities, availability, and assignments from any location.
Offline Mode
Access schedules without an internet connection.
Validation and Workflows
Approve requests and streamline exchanges between employees, managers, and HR — from any device.
Getting Started Is Fast
Personalized Setup
dedicated consultant configures Visual Planning to your HR workflows, team structure, and organization.
Learn More ➔
Team Training
Admin and end-user training included. Your HR managers and team members are productive from day one.
Learn More ➔
Expert Support
A dedicated support team that knows HR and operational scheduling, available five days a week.
Learn More ➔
Trusted By
Secure data hosting
GDPR compliant
Certified data centers
48-hour deployment
Guided onboarding included
5-day expert support
A dedicated team that understands your business and your challenges
Fast ROI
from the first months of use
Workforce Scheduling Software
Frequently Asked Questions
Can Visual Planning manage vacation and absence requests?
Yes. Vacation, PTO, sick leave, remote work, and unavailability can all be centralized in one shared schedule. Managers see absence impact on team coverage in real time and can identify replacement needs before gaps create operational disruptions.
Can Visual Planning track skills and certifications?
Yes. Visual Planning tracks skills, certifications, required credentials, and training completions by employee. Expiration alerts notify managers before compliance deadlines are missed — preventing non-compliant assignments automatically.
Is Visual Planning built for multi-site workforce management?
Yes. Visual Planning manages staff across multiple locations, departments, and business units from one platform. Each site manages its own scope while HR leadership gets a consolidated view of availability, workload, and compliance across the entire organization.
Can Visual Planning connect to our payroll software or HRIS?
Yes. Visual Planning integrates with major payroll platforms, HRIS systems, and ERP via REST API with real-time sync. Time entry, absence data, and schedule information flow automatically between systems — eliminating duplicate entry and simplifying payroll preparation.
Can employees access their own schedules remotely?
Yes. Visual Planning's mobile app and web portal give employees real-time access to their schedules, assignments, and availability from any device. Managers and HR teams can push updates and notifications directly to employees wherever they are.
Can we customize views and approval workflows?
Yes. Visual Planning is fully configurable. Each user gets the view that fits their role — Gantt, calendar, Kanban, or dashboard. Approval workflows for time-off requests, schedule changes, and HR actions are configured to match your organization's existing processes.
Your Workforce Is Your Most Important Resource. Start Managing It Like One.
Try Visual Planning free for 20 days and see how it simplifies workforce scheduling, absence tracking, and team coordination.
✓ Guided setup by our experts
✓ 20-day free trial
✓ Fast deployment