Workforce Planning Software for HR & operations
Gain Clear Visibility Into Your Workforce
Visual Planning gives HR teams and operations leaders a shared view of workforce availability, skills, workloads, and capacity. Centralize the information that supports day-to-day resource decisions without replacing your existing HR systems.
- Centralize availability, PTO, and employee constraints
- Balance workloads across teams and departments
- Track skills, certifications, and required credentials
- Connect workforce data with your HRIS, payroll, and ERP systems
reduction in time spent scheduling
%
improvement in operational productivity
of absences and constraints centralized
Operational in 48 hours
Features
Everything You Need to Manage Your Workforce
Workforce Availability
See who is available, out of office, working remotely, or assigned elsewhere across teams and locations.
Resource Allocation
Assign employees to projects, activities, or departments based on availability and operational needs.
PTO and Absence Visibility
Centralize vacation, PTO, sick leave, remote work, travel, and other forms of unavailability in one shared environment.
Skills and Certifications
Track certifications, training completions, required credentials, and skills development.
Workload and Capacity
Compare planned workloads with available workforce capacity across teams, departments, and periods.
Workforce Dashboards
Turn employee and activity data into configurable indicators for HR and operations leaders.
Plan and Balance Your Workforce
Understand Availability and Capacity
Workforce information is often spread across spreadsheets, emails, HR applications, and department-specific tools. Visual Planning brings the data needed for resource decisions into one visual workspace.
- View employee availability by team, department, period, or location
- Identify absences and other forms of unavailability
- Compare planned workloads with available capacity
- Highlight teams approaching their capacity limits
- Consolidate workforce information across multiple locations
- Control access according to each user’s role
Resource Allocation and Workload Management
Match People With the Right Work
Employees may contribute to different projects, departments, client engagements, or operational activities. Visual Planning helps managers understand where people are allocated and how work is distributed across the organization.
- Allocate employees by project, activity, department, or location
- Review individual and team workloads over time
- Identify allocation conflicts and capacity issues
- Search for resources using configurable criteria
- Share current information with authorized managers
HR and operations teams work from the same information while retaining the views and permissions appropriate to their responsibilities.
PTO, Absences, and Remote Work
Bring Workforce Constraints Into One Shared View
Vacation, PTO, sick leave, remote work, and business travel all affect workforce availability. Visual Planning makes this information visible to authorized users so they can assess its impact on workloads and capacity.
- View workforce constraints by employee and period
- Configure request and approval workflows around your processes
- Maintain a history of recorded availability information
- Assess the effect of absences on team capacity
- Exchange relevant data with existing HR applications
Visual Planning supports the organization and visibility of workforce information. It does not replace your HR policies, payroll controls, or legal review processes.
Skills, Certifications, and Workforce Requirements
Find Qualified People for Each Assignment
Some projects and activities require specific skills, certifications, credentials, or experience. Visual Planning helps organizations structure this information and make it available to authorized users during resource allocation.
- Record employee skills and competencies
- Track certifications, credentials, and expiration dates
- Associate requirements with projects or activities
- Search for employees using relevant criteria
- Plan training based on identified needs
Managers gain better visibility into workforce qualifications while employee information remains controlled through permissions.
Workforce Analytics and Capacity Planning
Support Decisions With Current Data
Turn workforce and activity data into dashboards aligned with your organization. HR teams and operations leaders can monitor availability, capacity, utilization, and future resource requirements from a consolidated view.
- Workload and capacity by team, department, location, or period
- Resource allocation across projects and activities
- Availability and absence trends
- Skills and certification indicators
- Configurable dashboards, filters, and views
Use this information to identify imbalances, prepare workforce discussions, and anticipate upcoming resource needs.
integrations
Connects to Your HR Tech Stack
Visual Planning can exchange data with the HR and business systems already used across your organization. Define which information moves between applications and reduce unnecessary manual entry.
- HRIS data synchronization
- Payroll and time-data exchanges
- ERP and line-of-business connectivity
- SQL database connections
- REST API and web services
- Custom interfaces based on project requirements
Integration capabilities depend on your technology environment, available data, and implementation scope.
Built for HR Teams and Employees
For HR Managers
For Employees
Visual Planning helps HR teams manage work organization, skills, and availability in one centralized environment.
Activity and workload planning
Define and distribute activities for each team member with personalized schedules
Remote work, PTO, and time-off management
Centralize remote work policies, vacation, and availability in one shared schedule.
Personnel administration
Manage employment contracts, medical clearances, annual reviews, amendments, and administrative documents
Access and user permissions
Define precise access rights and visibility levels by user profile or external contractor
Time and absence tracking
Monitor working hours, breaks, overtime, and absences to simplify HR compliance and payroll preparation
Skills and training management
Track certifications, credentials, training requests, and skills development by employee
Centralized employee records
Access employee files with your own HR filters and indicators
Workforce need anticipation
Analyze team performance, workload, and capacity to plan ahead for hiring and resource needs
Teams can easily access their schedules, log their activities, and collaborate in real time via the web or mobile devices.
Task Tracking & Progress
Track the progress of your tasks using the check-in, Kanban, and drag-and-drop features.
Remote access to schedules
View schedules on VPPortal and the VPGo mobile app, even when you're on the go.
Communication & Information Sharing
Share important information via notifications, emails, text messages, or calendar synchronization.
Time and Activity Report
Please enter your hours worked, overtime, and activities to facilitate HR tracking and payroll processing.
Customized schedule
Customize the schedule views to match your schedule, activities, and work organization.
Managing Remote Work & Travel
Easily indicate your status—whether you're in the office, working remotely, traveling, or unavailable—via the web or mobile app.
Case Study
Built for Every Type of Organization and Team
Visual Planning adapts to any workforce scheduling reality — from 20 staff members to hundreds of resources distributed across multiple sites.
General Workforce Scheduling
Schedule teams based on activities, availability, and operational constraints.
Manufacturing and Production
Coordinate field crews, shift rotations, and production staffing needs.
IT Services and Consulting Firms
Track consultant assignments, skills, and availability across client engagements.
Healthcare and Social Services
Schedule clinical teams, manage coverage, and track regulatory compliance requirements.
Government and Public Sector
Centralize department schedules and improve cross-team coordination.
Multi-Site Organizations
Manage resources distributed across multiple branches, facilities, and operational centers.
Need a Clearer View of Your Workforce?
See how Visual Planning can centralize availability, workloads, skills, and capacity in one configurable environment.
Mobile Access for Managers & Employees
Access HR information directly from smartphone or tablet. Teams view their schedules, declare availability, and track activities in real time — even without a network connection.
Schedule Access
Quickly view activities, availability, and assignments from any location.
Offline Mode
Access schedules without an internet connection.
Validation and Workflows
Approve requests and streamline exchanges between employees, managers, and HR — from any device.
Getting Started Is Fast
Personalized Setup
dedicated consultant configures Visual Planning to your HR workflows, team structure, and organization.
Team Training
Admin and end-user training included. Your HR managers and team members are productive from day one.
Expert Support
A dedicated support team that knows HR and operational scheduling, available five days a week.
Trusted By
Secure data hosting
GDPR compliant
Certified data centers
48-hour deployment
Guided onboarding included
5-day expert support
A dedicated team that understands your business and your challenges
Fast ROI
from the first months of use
Workforce Planning Software Frequently
Asked Questions
What is workforce planning software?
Workforce planning software helps organizations understand employee availability, workloads, skills, capacity, and future resource needs. Visual Planning brings this information into configurable views and dashboards for HR and operational decision-making.
Can Visual Planning manage PTO and absence information?
Yes. Vacation, PTO, sick leave, remote work, travel, and other forms of unavailability can be recorded and displayed according to each user’s permissions.
Can Visual Planning track skills and certifications?
Yes. Organizations can structure information about skills, certifications, credentials, training, and expiration dates based on their own requirements.
Can managers compare workload and workforce capacity?
Yes. Configurable views and dashboards can compare planned workloads with available capacity across employees, teams, departments, locations, and periods.
Can Visual Planning connect with our HRIS, payroll software, or ERP?
Yes. Data exchanges can be implemented through APIs, web services, database connections, and custom interfaces. The scope depends on your systems, data, and project requirements.
What is the difference between workforce planning and shift scheduling?
Workforce planning focuses on resource availability, qualifications, workloads, capacity, and future needs across the organization. Shift scheduling focuses on assigning employees to defined work periods and managing recurring rotations, overnight work, on-call coverage, or 24/7 operations. For those requirements, visit our dedicated Shift Scheduling Software page.
Turn Workforce Visibility Into Action
Bring availability, skills, workloads, and capacity together so HR teams
and operations leaders can make better-informed resource decisions.