Fleet and Asset Management Software
When to renew? Which vehicle to assign? Which asset is costing too much? Get the answers without drowning in data.
Visual Planning gives fleet managers and operations teams the visibility to make better decisions on their vehicle and equipment fleet — faster.
- Real-time fleet utilization visibility
- Assignment and reservation management
- Maintenance and regulatory deadline tracking
- Multi-site vehicle and equipment management
reduction in maintenance costs
%
improvement in fleet availability
of regulatory deadlines tracked
Operational in 48 hours
Features
Everything You Need to Manage Your Fleet and Assets
From vehicle availability to maintenance scheduling, Visual Planning centralizes the information your team needs to coordinate field resources and make faster operational decisions.
Vehicle and Equipment Availability
See immediately which vehicles, machinery, or equipment are available, assigned, out of service, or in maintenance.
Assignment Management
Coordinate reservations, missions, and resource assignments across teams, branches, and field operations.
Maintenance and Compliance
Anticipate safety inspections, regulatory certifications, insurance renewals, and preventive maintenance operations before deadlines create operational disruptions.
Fleet Dashboards
Track key availability, utilization, and activity indicators from one consolidated view.
Multi-Site Management
Supervise equipment distributed across multiple sites, branches, and depots from one scheduling environment.
ERP Integrations & Business Tools
Connect Visual Planning to your existing fleet management, ERP, CMMS, or business tools.
Overview of the park
See Every Available Resource at a Glance
Visual Planning's scheduling view centralizes every vehicle, piece of equipment, and field resource in one visual interface. You identify immediately:
- Available resources
- Reserved equipment
- Vehicles out of service
- Periods of operational tension
Visual Planning helps teams coordinate assignments more effectively and prevent utilization conflicts between sites and field teams.
Assignment and Reservation Management
Coordinate Assignments and Reservations More Effectively
Vehicles and equipment are often shared across multiple teams, branches, and operations. Visual Planning lets you plan and coordinate assignments in a shared schedule accessible to everyone who needs it.
- Vehicle and equipment reservation management
- Assignment by team, site, or mission
- Utilization conflict detection and prevention
- Consolidated availability view across all assets
- Fast reorganization when conditions change
Maintenance & Compliance
Stay Ahead of Maintenance and Regulatory Deadlines
Safety inspections, statutory equipment certifications, insurance renewals, operator certifications. The compliance obligations tied to vehicles and equipment demand rigorous tracking to prevent operational disruptions. Visual Planning centralizes critical deadlines so teams anticipate maintenance operations and regulatory requirements before they become problems.
- Preventive maintenance scheduling
- Regulatory inspection and certification tracking
- Deadline alerts before critical dates are missed
- Centralized equipment information and documentation
- Reduction of unplanned equipment downtime
Multi-site asset management
Manage Your Assets Across Every Site
Organizations distribute vehicles and equipment across multiple branches, depots, warehouses, and job sites. Visual Planning provides a consolidated view to allocate resources based on actual operational needs across the entire network.
- Consolidated multi-site asset visibility
- Cross-site resource sharing and reallocation
- Equipment rebalancing based on operational activity
- Team and resource coordination across locations
- Improved operational availability across the fleet
Dashboards & Decision Support
Fleet Dashboards and Decision Support
Visual Planning helps fleet managers and operations leaders make better decisions on their assets with consolidated dashboards and real-time operational indicators. Track vehicle utilization, downtime periods, operating costs, and renewal timelines to make faster arbitration decisions.
- Vehicle and equipment utilization rates
- Field resource availability tracking
- Downtime and maintenance monitoring
- Asset renewal timeline visibility
- Reduction of unplanned downtime events
Manage More Than Vehicles
Visual Planning helps organizations organize, track, and coordinate all their field assets from one platform. Vehicles, technical equipment, mobile assets, and shared resources — every asset stays visible, available, and managed in real time.
Machinery and Technical Equipment
IT Equipment and Mobile Assets
Rooms, Spaces, and Shared Resources
Track availability of heavy machinery, technical assets, and field equipment used across operations.
Mobile equipment and machinery management
Track the availability of machinery, technical equipment, and tools used in the field.
Statutory and safety inspection scheduling
Plan ahead for regulatory audits and avoid missing critical deadlines.
Preventive maintenance organization
Schedule maintenance before a breakdown disrupts operations.
Cross-site resource coordination
Allocate equipment according to the operational needs of each site or team.
Utilization conflict prevention
View reservations and assignments to avoid double booking of resources.
Manage laptops, mobile devices, and shared technical equipment across teams and locations.
User Assignment Management
Assign equipment to employees and centralize assignment history.
Tracking availability and returns
Quickly identify equipment that is available, on loan, or due for return.
History of Allocated Equipment
Maintain a complete record of movements and reassignments.
Centralization of hardware information
Compile the technical specifications, serial numbers, and related documents.
Coordination of renewals
Plan ahead for replacements and schedule upgrades to your IT infrastructure.
Schedule shared resource utilization, coordinate assignments, and centralize regulatory checks to minimize operational disruptions.
Reservation of spaces and resources
Manage reservations for rooms, technical spaces, or shared equipment.
Real-time availability management
See available time slots and already reserved resources right away.
Multi-site coordination
Centralize reservations and availability across multiple buildings or locations.
Scheduling Downtime
Easily block out periods for maintenance, cleaning, or special closures.
Comprehensive overview of usage and reservations
Analyze space utilization to optimize the use of shared resources.
Case Study
Built for Every Type of Fleet and Asset Portfolio
Whether you manage 10 company vehicles or a mixed fleet of 500 assets spread across multiple locations, Visual Planning adapts to your specific needs.
Corporate Vehicle Fleet
Company cars, service vehicles, and sales fleet — manage the full lifecycle from assignment to return, including costs and maintenance schedules.
Commercial and Utility Vehicles
Vans, light trucks, refrigerated vehicles — plan field team assignments, track utilization, and control maintenance costs across your commercial fleet.
Material Handling Equipment
Forklifts, pallet jacks, aerial work platforms — schedule assignments by zone and shift, track mandatory safety inspections, and manage operator certifications.
Mobile Equipment
Generators, compressors, measurement equipment — manage availability, periodic inspections, and job site or facility assignments.
Electric and Hybrid Fleet
Anticipate the specific requirements of electric fleets: charging station availability, range by mission type, charge cycle optimization, and energy cost tracking.
Mixed Multi-Category Fleet
Manage vehicles, machinery, and equipment on one platform — with a consolidated total cost of ownership view across your entire asset portfolio.
Stay in control of your vehicles and equipment
Improve visibility into your field resources, coordinate assignments and optimize the use of your fleet with Visual Planning
Field Access for Teams on the Move
Access vehicle and equipment information directly from smartphone or tablet. Field teams check availability, report breakdowns, and track assignments in real time — even without a network connection.
Vehicle and Equipment Availability
Quickly view available, assigned, out-of-service, or in-maintenance resources from the field.
Offline Mode
Access schedules and asset information without an internet connection.
Incident and Breakdown Reporting
Report a breakdown, incident, or unavailability directly from mobile to notify the relevant teams immediately.
Getting Started Is Fast
Personalized Setup
A dedicated consultant configures Visual Planning to your fleet structure, asset categories, and operational workflows.
Learn More ➔
Team Training
Admin and end-user training included. Your fleet managers and field teams are productive from day one.
Learn More ➔
Expert Support
A dedicated support team that knows fleet and asset operations, available five days a week.
Learn More ➔
Trusted By
Secure data hosting
GDPR compliant
Certified data centers
48-hour deployment
Guided onboarding included
5-day expert support
A dedicated team that understands your business and your challenges
ROI in 3 months
Average 35% time savings within 3 months
Fleet and Asset Management Software
Frequently Asked Questions
Can Visual Planning manage both vehicles and non-vehicle equipment simultaneously?
Yes. Visual Planning makes no distinction between vehicles and non-vehicle assets. Any physical asset can be managed in the platform with its own record, assignment schedule, maintenance deadlines, and cost tracking — all in one unified view.
How does Visual Planning connect to our GPS telematics system?
Visual Planning connects to GPS telematics platforms via REST API. Vehicle location data, utilization records, and real-time status updates flow automatically into Visual Planning so your fleet schedule always reflects actual field conditions without manual data entry.
How does Visual Planning handle multi-site fleet management?
Visual Planning provides a consolidated view of every asset across all sites, branches, and depots. Fleet managers see the full picture at the group level while each site manages its own scope. Equipment can be reallocated across sites based on operational needs with full visibility into availability and conflicts.
How long does it take to get up and running?
Most fleet and asset management teams are operational within 48 hours. A dedicated consultant configures Visual Planning to your asset categories, maintenance workflows, and existing systems. Admin and user training is included in every deployment.
How do we prevent double bookings and assignment conflicts?
Visual Planning detects reservation and assignment conflicts in real time as they are created. Managers see conflicts immediately in the scheduling interface and can resolve them before they impact field operations — no more discovering double bookings after the fact.
How do we track the financial performance of our fleet?
Visual Planning tracks vehicle and equipment utilization rates, maintenance costs, downtime periods, and asset renewal timelines from one consolidated dashboard. Fleet managers use this data to identify underperforming assets, justify renewal decisions, and control total cost of ownership across the entire portfolio.
Make Better Decisions on Your Fleet. Starting Tomorrow
Join the organizations that use Visual Planning to see every asset, anticipate every maintenance deadline, and optimize fleet utilization across every site.
✓ Guided setup by our experts
✓ 20-day free trial
✓ Operational in 48 hours