Which project management software should you choose?

Are you planning to equip your company with project management software but don’t know which tool to choose? It’s true that there are many options on the market. So, how do you choose the best project management software for your company?

The Visual Planning team shares some tips to help you select the project management software that best fits your business.

How to choose the best project management software?

Your goal is to find the best project management software. In reality, what matters most is investing in a solution that perfectly adapts to your organization and your team’s needs. Indeed, even if a very popular project management software is recommended to you, if it doesn’t meet your requirements or integrate well with your existing IT system, you won’t be satisfied.

Step 1: Define your needs

Start by asking yourself:

• What will you use project management software for?

• What problems do your teams encounter when working in project mode?

• What requirements has your team expressed?

• Do you want to work collaboratively?

Step 2: Consider your organization’s specific needs and IT system

Keep in mind:

• How many users will need access to the project management software?

• What is the technical environment of your IT system?

Once you’ve answered these questions, you’ll have a clearer idea of what you expect from your planning and resource management software. You can then benchmark the solutions available on the market to find the one that best fits your company.

Features Designed to Make Project Management Easier

Visual Planning meets all the expectations of companies and provides all the necessary features for intuitive and effective project management. Here are the essential features for project managers included in our solution:

• Defining project schedules

• Allocating and modifying resources with just a few clicks

• Monitoring workloads and resource usage in real time

• Tracking project progress with the Gantt chart feature

• Setting user permissions for collaborative planning

• Generating performance reports

• And more

The project team can also benefit from highly useful features:

• Identifying the status of tasks

• Monitoring actions of other software users

• Chat functionality for effective team communication

• Integrating project tracking with company tools (RSS feeds, email, calendar…)

• Exporting data to management tools (MS Excel or others)

A Simple and Intuitive Interface Adapted to Your Company

No matter how your company manages projects, it is essential to choose software with a simple and intuitive interface. The software must be easy to use so everyone can save time. If the interface is confusing, project team members may be reluctant to use it, leading to incomplete project data and making it harder for the project manager to make informed decisions.

Visual Planning is a planning and resource management software that is very user-friendly. However, we understand that learning a new tool and changing habits is not always easy. That’s why our teams can train your employees on the project management software if you wish.

Project Management Software Compatible with Your IT System

It is crucial to choose project management software that is compatible with your IT system. Interoperability is essential so your teams can work efficiently with tools that function seamlessly. For example, if your project team uses a company-specific email system, the project management software must be compatible with it.

Visual Planning is a project management tool designed with interoperability in mind, making it easy to integrate into your company’s IT systems.