How to Ensure a Construction Project is Executed Successfully

by | 6 Apr. 2017

 9 min read

Construction projects can be difficult to manage. There are several stakeholders, phases, responsibilities, and tasks involved. It’s challenging to make sure everything runs smoothly.

While typical project management skills are helpful, executing a successful construction project is more complex, as the average construction project manager has 120 responsibilities. While that can seem overwhelming, having the right plan and strategy can make the job easier.

Here are five key strategies to ensure a successful construction project.

ensure project 1


The first step of executing a construction project is defining the scope. This involves determining and documenting a list of:

  • Objectives
  • Deliverables
  • Features
  • Functions
  • Tasks
  • Deadlines
  • Costs needed to complete the project

To determine the scope, you must first figure out the tasks that need to be completed in the project and assign an activity to each tasks. For example, if drywall needs to be installed, consider all the activities involved with that task.

Next, you need to determine the resources needed to complete the tasks. This can be manpower or equipment and materials. You’ll then need to estimate the timetable for each task as well as the approximate cost.

Though you want to define your scope, realize that it may change. Changes can impact time and costs. However, an effective scope provides a strong framework for your project.



After you define the scope of the project, it’s time to set goals and targets to make sure the project stays on track and on budget.

Each phase of your project has an objective—whether it’s laying the foundation or installing electricity—and each objective has a target for when it needs to be complete. On a granular level, each phase has smaller tasks that need to be completed to meet the target completion.

After tasks are delegated, set milestones for each tasks to help you measure the progress toward the objective. One way to do this is by creating SMART goals, an acronym that stands for: 






SMART goals help team members stay on track, but they also serve as motivators to meet the objective. The milestones also help you track the project’s progress so you can make necessary adjustments, which may include delaying a phase or dedicating more resources to an area that is falling behind.



Nothing can damage a construction project more than a breakdown in communication. It’s often an overlooked factor that causes unnecessary issues and delays. It’s essential to have clear and effective communication in every phase of the project.

One of the best ways to avoid issues is to establish the standard of communication at the start of the project. Determine how often and by which method you’ll communicate with contractors, owners, and all key stakeholders—whether it’s a weekly email, phone call or daily report.

You need to establish a flow of communication with everyone so nothing falls through the cracks; this includes workers on the ground as well as suppliers. Regular communication also establishes transparency, which is vital to the process. It ensures there are no surprises about delays, problems or budgets.



Alongside communication, monitoring each phase of the project is crucial to keeping it on pace and on budget. While communication helps, having a technology solution that gives you visibility into how the project is progressing makes monitoring easier.

Software planning solutions provide insights and analysis of the project in real-time with daily reports. This keeps you abreast of important dates and helps you determine if each task will meet its target completion.

A planning solution can also provide alerts for when a task is nearing completion or if it’s behind schedule. The analysis in these solutions can help you predict issues and adjust deadlines as necessary.



Managing construction projects means you’ll need to manage plenty of documents, such as permits, contracts, budgets, etc. Even if you have workers to help manage those documents or finances involved, you need to be involved with the process, and many documents will need your signature.

Managing your documents and finances in a cloud-based platform is the best way to keep important files organized so you’ll be able to easily access them. In a cloud-based platform, you or any other key stakeholder will be able to access important documents at any time, no matter where they’re located.

This can save time and money, especially when you consider the number of invoices, contracts and other documentation you use.

Construction projects can be complex and involved. To ensure they run smoothly, you need to use all the tools and methods available to stay organized. Having a scheduling platform to monitor and manage the planning and progress of your projects can improve efficiency and provide peace of mind.

If you’re looking for a construction scheduling solution, Visual Planning can help you track your projects, staff, and equipment in an easy-to-use platform.


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“Easy to use, it ensures a quick start without constraining training.”

Marc G. | Project manager

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